If you receive notification that a civil disturbance threatens the building or your office space, Call 911, and then contact the Campus Management Office at (512) 279-4826. Give as much of the following information as possible:
- Exact LOCATION of the demonstrators
- Approximate number of demonstrators
- Demonstrator’s current activity
- Your name, company name and location
Notify your employees and visitors about the civil disturbance.
For the safety and protection of your personnel and company assets, assign specific duties to execute the following emergency procedures:
- Lock or have a ERT member stand by to lock all entrances and “sensitive areas” as appropriate; i.e., office doors, equipment rooms, storerooms, mail rooms, desks, file cabinets, vaults, etc., to protect company assets, employees and visitors.
- Notify all personnel of the disturbance and warn them to avoid personal contact with the demonstrators. Try not to make any comments or statements that further anger the demonstrators.
- Advise all personnel to avoid leaving the building.
- Warn all personnel and visitors that elevator service will be reduced or cut-off during the emergency to prevent access by demonstrators.
- Advise all personnel to avoid walking through the lobby areas while the demonstrators present a threat.
- Important - Periodically update all employees and visitors of the situation.
If the demonstrators have invaded the building and are on your floor:
- Immediately call 911, and then contact the Campus Management Office at (512) 279-4826. Warn all employees and visitors of the emergency situation, and that movement within the building will be impeded because the elevators will most likely be turned off to prevent the demonstrators from involving other areas of the building.
- Advise all ERT's, Floor Wardens and Assistant Wardens to execute the following additional emergency procedures for the safety and protection of your personnel and company assets:
- Lock main entrance door(s). Note: Have a warden stand by at the entrance door with a key to allow authorized personnel only to enter and/or leave.
- Lock all "sensitive areas", as appropriate.
- Make notes of all rooms and/or areas invaded by the demonstrators to facilitate a search for suspicious items.
When the demonstrators leave, or are removed from your office, and the civil disturbance is no longer threatening the building, advise Floor Wardens and Assistant Wardens to initiate a search for invaded floor(s) and office(s), for any items that are unusual or foreign to the normal environment.
IMPORTANT: Advise all wardens to be on alert for unattended and suspicious items that were carried by the demonstrators; e.g. clothing, knapsacks, bag. Suspicious items should not be touched, moved, jarred, disturbed or covered. Warn all employees and visitors accordingly.
Request that wardens advise you immediately upon completion of the search whether or not any suspicious items were found, and if so, immediately relay the information to 911 and the Emergency Response Team.
